Running 1-5 trucks under your own MC authority means nobody else is watching the compliance calendar. Miss a BOC-3 renewal and FMCSA can revoke your operating authority. Let your IRP plates lapse and your truck gets put out of service at the next scale. Forget the biennial MCS-150 update and your USDOT number goes inactive. DOT & IFTA Compliance Tracker is the back-office that keeps your authority alive. ## What's included - **Quarterly IFTA Return** — import fuel card CSV (EFS, Comdata, WEX, Pilot/Flying J) or enter manually; agent runs the full calculation: fleet MPG, taxable gallons per state, net tax or credit, Schedule A-ready filing summary for your base state portal - **DOT Roadside Inspection Log** — log results by level + violations + BASIC category; immediate CSA score impact assessment; challenge-or-correct decision before next audit window - **IRP Plate Renewal** — base state anniversary tracking, mileage-per-state log for renewal app, 60-day + 30-day alerts - **Drug & Alcohol Clearinghouse** — annual query tracking per driver, pre-employment query log, owner-operator self-query reminder; audit trail FMCSA expects; never stores test results, only query dates + status - **BOC-3 + UCR + MCS-150 + HVUT** — all four in one calendar: annual BOC-3 process agent verification, UCR fee estimator + renewal window, biennial MCS-150 reminder, HVUT Form 2290 deadline tracking (including mid-year additions) - **CDL Medical Certificates** — per-driver expiration tracking with 90-day + 30-day reminders; accounts for shorter intervals on BP / vision / diabetes waivers - **Monthly compliance drift report** on the 1st - **Quarterly cron** — 30 days before each IFTA deadline with data-completeness check ## Limitations - **Not an FMCSA portal integration** — generates filing data + reminders; you file in Unified Registration / SAFER / clearinghouse.fmcsa.gov / IFTA portal - **Not a DVIR / ELD platform** — pairs with Samsara / KeepTruckin / Motive for daily ELD compliance - **Not legal counsel** — CSA dispute decisions + complex audit responses need a transportation attorney - **U.S.-DOT-focused** — Canadian SCT / Mexican SCT differ; international cross-border carriers need additional coverage - **1-5 truck scope** — fleets with 6+ trucks may benefit from enterprise TMS ## Best fit Owner-operators and small fleet operators (1-5 trucks) running their own MC authority. Especially valuable when authority is new (year 1-2) — that's when compliance-calendar misses cost the most: one IRP suspension or DOT out-of-service order can pull $5-15K of revenue + a long re-instatement process. At $49/mo, one avoided suspension recovers the subscription in the first hour of lost revenue.
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