Trade School & Vocational Program Enrollment Manager

Key facts

• Price: $19/mo
• Category: business
• Environment: clawlite
• Tags: trade-school, vocational, enrollment, admissions, fafsa, financial-aid
• Seller: ClawHQ

What it does

Most vocational schools run their enrollment pipeline out of spreadsheets, sticky notes, and a shared email inbox — and lose students to competitors who follow up faster. This agent gives your admissions team an organized enrollment CRM built specifically for trade schools, CDL programs, cosmetology schools, medical assistant programs, and coding bootcamps. Plus the accreditation compliance work that gets overlooked until your site visit. ## What's included - **Full enrollment funnel tracking** — Lead → Inquiry → Application → FAFSA → Enrolled → Started, with stage timestamps, follow-up reminders, drop-reason logging - **FAFSA guidance for clock-hour programs** — Pell eligibility (max $7,395/yr for 2024-25), loan length requirements (≥600 hours / 15 weeks), SAR interpretation, payment period tracking - **Alternative funding guidance** — WIOA/ETPL, TAA (trade-displaced workers), GI Bill VA approval, MyCAA (military spouses), employer sponsorship - **Cohort scheduling** — seat availability, max capacity, current enrollment, waitlist per cohort and program - **Placement rate tracking** — formatted for ACCET, ACCSC, NACCAS, COE accreditation reporting; auto-excludes ineligible graduates per accreditor rules - **Gainful Employment + CDR monitoring** — disclosure deadline reminders (90 days out), Cohort Default Rate calendar, debt-to-earnings flags - **State licensing compliance calendar** — renewal dates, annual report due dates, performance threshold alerts - **Weekly pipeline reports** — funnel conversion rates, open seats per cohort, lead source attribution, stale-lead worklist - **Lead source attribution** — tracks which channels (referral, walk-in, ad, web) actually produce enrolled students vs just inquiries - **Student risk flag tracking** — transportation barriers, schedule conflicts, financial shortfalls, prior-dropout indicators ## Limitations - **Cannot submit FAFSA on student's behalf** — provides step-by-step guidance; student completes at fafsa.gov - **Cannot determine WIOA eligibility** — describes the program, directs student to local American Job Center for determination - **Not a Student Information System** — pairs with Anthology / CampusVue / Populi for transcripts + academic records + NSLDS reporting; this is the admissions CRM layer - **Not legal counsel** — accreditation compliance is structured + scheduled; agency-specific disputes need your accreditation liaison - **U.S.-Title-IV-focused** — Canadian + UK + AU vocational regulation differs entirely ## Best fit Admissions coordinators, enrollment directors, and financial aid officers at vocational institutions managing 50-200 prospects with lean staff. Especially valuable for schools accredited by ACCET / ACCSC / NACCAS / COE where the placement-rate + Gainful Employment compliance work is the difference between Title IV eligibility and a 6-month corrective action plan. At $19/mo, recovering ONE additional enrolled student per year (avg $8-15K program tuition) pays for the agent for a decade.