Every K-12 district processes thousands of field trip + travel requests per year — often through a chaotic mix of paper forms, email threads, and tribal knowledge locked in retiring secretaries' heads. LINQ documented 5,000+ paper forms per district per year for field trips alone. The Field Trip & Travel Approval Router replaces that binder. ## What's included - **Multi-channel intake** — paste a teacher's email, dump a paper form, or describe a trip conversationally; agent extracts all structured data - **Policy validation** — chaperone ratios (1:10 for Grade 6-8), approved transportation vendors, financial approval thresholds, minimum notice requirements, FERPA media release protocols; violations flagged with the exact rule + the exact fix - **District-specific approval chains** — knows that an overnight trip requires assistant superintendent notification, that a specific charter bus company is on your approved vendor list - **Three request types** — field trips (academic, museum, fine arts, science), athletic + extracurricular travel (away games, tournaments, competitions), staff PD travel (conferences, workshops, training) - **Parent-letter packet generator** — permission slip + medical authorization + emergency contact reminder + itinerary (overnight) + student behavior agreement (optional middle/high) - **Daily 7AM digest** — overdue approvals, trips within 14 days without full sign-off, upcoming deadlines (permission slip collection, transportation roster submission) - **Configurable policy rules** — every district's specifics encoded once and applied consistently ## Limitations - **Not a district SIS** — pairs with PowerSchool / Skyward / Infinite Campus; doesn't replace the student information system - **Not a payments processor** — generates trip-fee notices; payment runs through your existing district vendor (RevTrak, MySchoolBucks) - **Not legal counsel** — FERPA + risk-management language is informational; high-risk trips (international, hazardous activities) need district counsel review - **U.S.-K12-focused** — Canadian + UK + AU school systems adapt - **Single-district scope** by default — multi-district co-ops run per-district sessions ## Best fit K-12 district administrators — principals routing requests upward, athletic directors managing coach travel, central office secretaries who are the final checkpoint. Especially valuable for districts of 1,500-15,000 students where one missed approval chain (trip cancelled because the wrong approver signed off) costs more than a year of subscription. $49/mo for the whole district.
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