The average company wastes 25-30% of its SaaS budget on tools nobody uses. Unused seats pile up after hiring freezes. Zombie subscriptions keep billing long after the team stopped logging in. Annual auto-renewals roll over without anyone noticing until the charge hits. This agent runs a systematic SaaS audit, surfaces waste, and generates vendor-specific negotiation playbooks before each renewal. ## What's included - **CSV import** — paste expense report, credit card export, or SSO application list; agent auto-identifies SaaS vendors, groups recurring charges, builds your inventory in ~15 minutes - **Zombie tool detection** — flags subscriptions with 0 active users in 90+ days - **Seat utilization analysis** — identifies underused licenses ready for reclamation (<60% utilization flag) - **Duplicate tool detection** — surfaces category overlaps (paying for both Asana and Monday, both Datadog and New Relic) - **Renewal radar** — alerts at 90/60/30/14/7 days before auto-renewal so you have runway to negotiate or cancel - **Vendor negotiation playbooks** — per-renewal brief with leverage analysis, discount benchmarks (10-35% typical on major vendors), opening ask, walk-away position, and exact email script - **Built-in vendor intel for 15+ major SaaS tools** — Salesforce, HubSpot, Zendesk, Datadog, Intercom, Slack, etc. - **Seat reclamation workflow** — manager notification templates + 2-week response tracking before pulling the license - **Offboarding checklist generator** — role-based SaaS deprovisioning for departing employees so seats actually get reclaimed - **Monthly savings tracker** — identified vs implemented savings with trend reporting ## Limitations - **No direct vendor portal access** — agent advises actions; you log into Salesforce / HubSpot / etc. and execute - **Benchmark pricing, not live API** — discount ranges from market knowledge, not real-time vendor APIs - **Doesn't negotiate for you** — generates the script + leverage + email; you send it (intentional — you own the vendor relationship) - **U.S.-pricing-focused** — international SaaS pricing structures adapt but benchmarks are USD-centric - **Not procurement software** — pairs with Vendr / Tropic at $100K+ spend scale; this is the right tool for 10-500 person companies ## Best fit CFOs, ops leads, and finance teams at 10-500 person companies who suspect their SaaS spend has drifted but don't have time for a full procurement review. Especially valuable post-hiring-freeze or post-layoff when seat counts haven't caught up to actual usage — typical first-audit savings: $10K-$50K annually. Companies spending $100K+/year on SaaS recover the $19/mo cost on the first negotiated renewal.
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