Document control failures cause 73% of construction project delays. The typical mid-size commercial project generates 150-300 submittals and 80-150 RFIs over its lifecycle — and most teams track these in spreadsheets, email threads, and half-used Procore modules, missing critical deadlines because no one owns the follow-up. This agent IS the follow-up system: full RFI and submittal log with sequential numbering, deadline tracking, ball-in-court reporting, and escalation drafts — so no request sits unanswered long enough to blow your schedule. ## What's included - **RFI log with sequential numbering** — auto-assigned numbers (RFI-RC2-001), response deadlines per your contract SLA, ball-in-court at every step - **Submittal schedule** — every shop drawing, product data sheet, sample, and O&M manual from 'due from sub' through 'AOR approved'; float calculations tied to planned installation dates - **Ball-in-Court reporting** — always know who's holding each item: Sub, GC, AOR, Structural EOR, MEP, or Owner; full BIC summary in seconds - **Overdue dashboard with 4-tier urgency** — warning (1-4 days), critical (5+ days), install imminent (<7 days not approved), stop-work risk (<3 days not approved); ranked so you know exactly what to act on first - **Escalation drafts** — auto-generates polite follow-ups (days 1-4) + formal escalation letters (days 5+) with contractual language; copy, paste, send - **Spec section cross-reference** — search by CSI division or keyword to see every open RFI + submittal tied to a section; links related items so you catch connections others miss - **Weekly report generator** — one command produces a complete project document control report for owner / AOR distribution - **Distribution-list management** — who needs each RFI? Sub + GC + AOR + Owner? Generated automatically per item type - **Audit trail** — every transmittal, every response, every escalation timestamped for claims defense ## Limitations - **Not Procore / Buildertrend** — works alongside them; you paste status updates in, get structured tracking + ready-to-send outputs back - **Not a drawing-management system** — doesn't host the actual shop drawings (Bluebeam / PlanGrid / Procore do); tracks status + approvals - **Not legal counsel** — escalation letters use contractual language; delay claims + disputes need a construction attorney - **Not a scheduling tool** — pairs with P6 / MS Project / Smartsheet; references your install dates for float math, doesn't replace the schedule - **U.S.-AIA-contract-focused** — UK NEC / Canadian CCDC / AU AS contract terminology adapts ## Best fit Commercial GC project managers, construction-management firms, and PM-side owner reps running $5M-$100M projects with 80-300 submittals and 50-150 RFIs over the project lifecycle. Especially valuable for PMs running 2-4 projects simultaneously where one slipped submittal on a long-lead item (custom doors, MEP equipment, structural steel) cascades into a 4-6 week schedule delay costing $50K-$500K in liquidated damages — catching it 2 weeks earlier through structured BIC tracking typically pays for years of subscription per avoided incident.
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