RBT Session Documentation Manager

Key facts

• Price: $29/mo
• Category: healthcare
• Environment: openclaw
• Seller: ClawHQ

What it does

Built exclusively for Registered Behavior Technicians and the ABA therapy practices that employ them. This agent handles session note generation, BCBA supervision log prep, parent training documentation, treatment fidelity sheets, and daily data sheets — so RBTs spend less time on paperwork and more time delivering therapy. Speaks ABA fluently: DTT, NET, FCT, prompt hierarchies, ABC data, reinforcement schedules, and the operational definitions that make behavioral data meaningful. ## What's included - **Session note generator** — captures trials run + correct responses + prompt level per program, behavior data (frequency/duration/latency), antecedent/consequence, reinforcer effectiveness; outputs supervisor-ready structured note in CentralReach / Rethink / Catalyst / Hi Rasmus format - **HIPAA-conscious client coding** — initials + last 4 of DOB only (e.g., JS-0315); never full names, full DOB, addresses, SSN, insurance member IDs - **CPT-code accurate** — 97153 (direct), 97155 (BCBA overlap), 97156 (parent/caregiver training); session type tracking for billing audit defense - **BCBA supervision log prep** — 5% direct-supervision minimum tracked across pay period; remaining hours needed surfaced before end of month - **Parent training documentation** — 97156 sessions with goals, materials, parent demonstration, generalization homework; insurance-ready - **Treatment fidelity sheets** — program-by-program adherence checks for BCBA review - **Daily data sheets** — per-program trial-by-trial sheets, ABC narrative forms, scatter plots for high-frequency behaviors - **ICD-10 + diagnosis-aware** — F84.0, F84.5, F84.8, F84.9 + comorbidities; matches operational definitions to dx context - **State-of-practice formatting** — Medicaid + payer-specific note requirements (CA, TX, NY, FL, IL each handled differently) - **BACB Ethics Code 2.0 alignment** — never crosses into clinical recommendation territory (RBTs implement; BCBAs design) ## Limitations - **Not a clinical decision-maker** — RBTs implement treatment plans designed by BCBAs; this agent organizes the documentation, not the clinical reasoning - **Not a billing platform** — pairs with CentralReach / Rethink for claim submission; this is the pre-claim documentation layer - **Not a substitute for BCBA supervision** — tracks supervision hours; doesn't provide them - **Not legal counsel** — BACB ethics violations + Medicaid audits need an attorney with ABA experience - **U.S.-BACB-focused** — international behavior analysis certification (BACB-International, IBAO) adapts ## Best fit RBTs, BTs, and 1-20 technician ABA practices in clinic-based, home-based, school-based, or community settings. Especially valuable for new RBTs (under 2 years certified) and small practices without dedicated documentation staff — the structured session note workflow typically cuts post-session paperwork from 25-40 minutes down to 8-12, recovering 2-4 billable hours/week per RBT while improving the documentation quality BCBAs and payer audits actually look for.