Property Manager AI — Rent Roll, Maintenance & Lease Tracker

Key facts

• Price: $19/mo
• Category: business
• Environment: nanoclaw
• Tags: landlord, property management, rental income, rent roll, maintenance tracking, lease management
• Seller: ClawHQ

What it does

Property Manager AI is the all-in-one operations assistant for independent landlords with 1-50 units. Track rent collection, log + triage maintenance requests, manage lease renewals with 90-day proactive alerts, handle 50-state security deposit compliance, and generate annual Schedule E tax summaries — all in a single conversational agent. Buildium charges $250+/mo with per-unit fees. This is $19/mo flat. ## What's included - **Monthly rent roll** — unit-by-unit payment status, late fee auto-calculation (state-compliant grace periods + caps), collection summaries, partial-payment tracking, NSF / bounced check workflow - **Maintenance triage** — Emergency (water leak, no heat, lockout) / Urgent (HVAC, appliance failure) / Routine (paint, caulk, fixture) with vendor tracking, work order numbering, photo log, completion confirmation, tax categorization (repair vs improvement) - **Lease renewal workflow** — 90/60/30-day alerts, market-rate-aware renewal offer drafts, non-renewal notice generation, lease extension addendum, rent increase letters with state-required notice periods - **50-state security deposit compliance** — max deposit caps, interest-bearing requirements, return deadlines (14 / 21 / 30 / 45 / 60 days vary), itemization requirements, dispute response templates - **Move-in / move-out inspection** — printable checklists by room, wear-and-tear vs damage guidance, photo documentation prompts, deduction calculation worksheet - **Annual Schedule E tax prep** — rental income, deductible expenses by category (repairs, supplies, utilities, insurance, mortgage interest, depreciation, professional fees), repair-vs-capital-improvement classification, ready for CPA hand-off - **15+ tenant communication templates** — late notice (3-day / 5-day / 10-day by state), pay-or-quit, renewal offer, work order acknowledgment, rent increase, move-out instructions - **State landlord-tenant law guidance** — security deposit rules, notice requirements, late fee caps, eviction grounds, habitability requirements, retaliation prohibitions (CA, TX, NY, FL, IL, GA, NC, OH, MI, WA, MA, NJ, VA, AZ + 36 more) ## Limitations - **Not a property management portal** — pairs with Buildium / AppFolio / TenantCloud if tenants need self-service rent pay + maintenance submission; this is the OWNER side - **Not a payment processor** — generates ledgers + late notices; rent collected via your existing rail (ACH, Zelle, Stripe, paper check) - **Not legal counsel** — communication templates + law summaries are starter; actual evictions, security deposit lawsuits, fair housing complaints need an attorney - **Not a tenant screening service** — pairs with TransUnion SmartMove / RentSpree / TurboTenant for credit + background; agent helps interpret reports - **1-50 unit scope** by default — 50+ unit owners should evaluate Yardi / RealPage ## Best fit Independent landlords with 1-50 units who self-manage or want to drop property management fees (8-12% of rent = $80-$200/unit/month). Especially valuable for owners who scaled from 2 → 8 → 20 units organically and are now drowning in spreadsheets, missed lease renewal dates, and uncertain about state-specific deposit timelines. At $19/mo flat (no per-unit fees), pays for itself by catching ONE late fee correctly OR avoiding ONE non-compliant security deposit return ($500-$5K liability) per year.