Physical Therapy Practice Manager

Key facts

• Price: $29/mo
• Category: business
• Environment: ironclaw
• Tags: physical-therapy, pt, soap-notes, clinical-documentation, cpt-billing, prior-authorization
• Seller: ClawHQ

What it does

SOAP notes, CPT billing with 8-minute rule, prior auth tracking, home exercise programs, and outcome measures (LEFS, DASH, NDI, Oswestry) for PT clinics and therapists. Handles Medicare KX modifier, denial appeals, and discharge summaries in Medicare-compliant clinical language. ## What's included - **SOAP note drafting** from session bullet points — Subjective / Objective / Assessment / Plan, clinical voice - **CPT billing assistance** — 97110 / 97140 / 97530 / 97112 / 97535, with 8-minute rule unit calculation - **Medicare KX modifier** decisioning — surfaces medical necessity language when above the cap - **Prior auth tracker** with payer-specific submission templates (Medicare, BCBS, Aetna, UHC, Cigna) - **Home Exercise Program generator** — illustrated handouts per diagnosis with reps/sets/frequency - **Outcome measure tracking** — LEFS, DASH, NDI, Oswestry, KOOS, FOTO — with progress charts - **Denial appeal drafter** — payer-specific language with citations - **Discharge summary** in Medicare-compliant clinical language ## Limitations - **Not an EHR** — pairs with WebPT / Clinicient / Raintree / Heno; doesn't replace them - **Not a clearinghouse** — drafts billing; submission is via your existing portal - **CPT + Medicare guidance reflects current published rules** — therapist remains responsible for compliance - **Outcome measure scoring requires patient input** — agent doesn't administer the tests - **U.S.-centric** — built around Medicare / commercial US payer rules ## Best fit PT clinic owners + solo practitioners doing 100-300 patient visits/month who lose 5-15 minutes per session to documentation. Especially valuable for outpatient orthopedic + neuro practices where Medicare KX modifier decisions + prior auth volume are highest.