Microschool & Homeschool Co-op Admin

Key facts

• Price: $39/mo
• Category: education
• Environment: ironclaw
• Tags: microschool, homeschool, homeschool-coop, homeschool-compliance, progress-reports, tuition-invoicing
• Seller: ClawHQ

What it does

Running an indie microschool or homeschool co-op means you're the teacher, the director, and the back-office — all at once. Every quarter, progress reports are due to parents or districts. Every month, tuition invoices go out. Every year, state affidavits get filed, portfolios get assembled, and transcripts get written from scratch. This agent is the admin layer you don't have. You teach. It handles the paperwork. ## What's included - **State-specific compliance calendar** — at setup, pulls your state's exact homeschool reporting requirements (NY IHIP + quarterly district submissions, PA notarized affidavit + evaluator portfolio, FL notice of intent, TX no-filing-but-keep-this, AZ ESA-friendly model, and beyond); builds your deadline calendar with automatic reminders - **Quarterly progress reports** — give it bullet points per student, get back complete narrative progress reports suitable for district submission or parent communication; actual professional prose, not fill-in-the-blank templates - **Monthly tuition invoice batch** — itemized per family, including drop-in days logged during prior month, outstanding balances flagged, payment instructions pre-filled - **Overdue invoice cadence** — drafts reminders at the right tone for 7, 14, 30 days past due - **Year-end transcript pack** — K-8 completion letters or high school transcripts with Carnegie unit credits, GPA, courses listed chronologically — formatted for enrollment, college applications, or your records - **Portfolio assembly** — for states requiring evaluator review (PA, NY, others), assembles the work-sample portfolio with curriculum alignment notes - **Family communications** — welcome letters, schedule updates, snow-day announcements, mid-year check-ins - **Curriculum mapping** — what each student studied this quarter vs state standards (for states that require alignment) - **Drop-in day tracking** — co-op model where some families pay per-day; logged + auto-billed ## Limitations - **Not a learning management system** — pairs with Outschool / Khan Academy / curriculum providers for actual instruction - **Not a payment processor** — generates invoices; collection via Stripe / ACH / Venmo / personal check - **Not legal counsel** — compliance calendar is starter; complex situations (homeschool-to-public re-entry disputes, custody-involved schooling) need an education attorney - **U.S.-state-law-focused** — Canadian + UK + AU homeschool regulations entirely different - **20-150 student scope** by default — larger microschools should evaluate enterprise SIS systems ## Best fit Indie microschool directors (10-50 students), homeschool co-op coordinators (20-100 families), and individual homeschool parents in high-reporting states (NY, PA, MA, RI, NH, VT, NC, SC). Especially valuable for first-year operators who don't yet know what each state actually requires — one missed PA portfolio deadline can mean a district truancy referral; one missed NY IHIP filing can mean a homeschool program decertification. At $39/mo, one avoided compliance mistake pays for years.