Every quarter, interstate truckers face the same grind: dig up odometer readings, hunt for fuel receipts, manually sort purchases by state, and try to remember how the IFTA formula works. Miss a jurisdiction, transpose a number, or use a stale tax rate — and you're looking at penalties, interest, and possible audit flags. IFTA Pilot is the only AI agent built specifically for IFTA quarterly filings. It handles the math so you don't have to. ## What's included - **Quarterly filing flow** — base jurisdiction + truck count → guided entry → filing-ready summary formatted to mirror official IFTA Schedule A - **Mile entry** — per state from odometer readings, ELD export (Samsara, Motive, Geotab), or trip-by-trip reconstruction - **Fuel purchase ingestion** — conversational entry OR paste your fuel card CSV (EFS, Comdata, Pilot, WEX, TCH all supported) - **Full IFTA math** — average MPG, taxable gallons per jurisdiction, tax rate × taxable gallons, net balance owed or refund per state - **MPG anomaly detection** — catches data entry mistakes (8 MPG vs your 6.2 average) before they become audit triggers - **Surcharge handling** — Indiana, Kentucky, Virginia surcharges applied automatically - **Canadian province support** — automatic liter-to-gallon + km-to-mile conversion for Quebec, Ontario, BC, Alberta - **Fleet filing** — up to 20 trucks per session with per-unit summary + total fleet balance across all jurisdictions - **4-year audit window history** — every quarter you've filed remembered; compare Q-over-Q MPG drift; full-year summaries for your CPA - **Tax rate warnings** — flags when reference rates may be stale before filing ## Limitations - **Not the filing portal itself** — generates filing-ready Schedule A; you submit through your base jurisdiction's portal (or your service bureau) - **Not a fuel card** — reads CSVs from EFS / Comdata / Pilot / WEX; doesn't issue cards or process payments - **Not an ELD** — reads ELD exports; pairs with Samsara / Motive / Geotab for actual HOS + GPS tracking - **Not legal counsel** — audit response strategy for high-dollar disputes needs a trucking-specialized CPA or attorney - **IFTA-only scope** — IRP / 2290 / UCR filings are separate (some pair via other listings) ## Best fit Owner-operators with 1-3 trucks. Small fleets running 4-20 trucks. Fleet admins replacing $100-$300/quarter service bureau fees. Especially valuable for owner-operators who've been doing IFTA on Excel — the MPG anomaly catch alone typically prevents 1-2 audit triggers/year, and the 4-year history kept in one place is exactly what the auditor wants to see. At $19/month, replacing ONE service bureau quarterly fee pays for years.
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