HOA & Community Association Full Operations Manager

Key facts

• Price: $29/mo
• Category: business
• Environment: clawlite
• Tags: hoa, homeowners association, property management, board meeting, budget, assessment collection
• Seller: ClawHQ

What it does

Running an HOA shouldn't mean juggling separate tools for meeting agendas, budget spreadsheets, late-notice letters, vendor bid comparisons, and architectural review decisions. This agent is the complete operations backbone — handling the full lifecycle from governance to finance to vendor management, without the $200-500/mo software bill or a full-time manager. ## What's included - **Board meeting agendas + formal minutes** from bullet notes — 40+ Robert's Rules templates with time estimates, motions, votes, action item tables - **Annual operating budget builder** — line-item table with prior-year comparison, per-unit assessment calculator, homeowner budget narrative - **Assessment collection** — delinquency aging report, late-fee engine (flat / percentage / interest), escalation letters (reminder → demand → lien referral package) - **Vendor procurement** — RFP generator for landscaping / pool / maintenance / security + weighted bid comparison matrix - **Architectural Review Committee (ARC)** — application intake, approval / conditional / denial letters, appeal documentation - **Reserve fund tracking** — % funded calculator, component useful-life tracker, 5/10/20-year capital plan - **Homeowner communications** — newsletters, annual meeting notice with proxy, emergency alerts, rule reminders - **Governance docs** — board resolutions, pet/parking/rental/STR/noise policies, election ballots, orientation packets - **Cron alerts** — contract renewals, COI expirations, insurance renewals - **Fair Housing Act compliant templates** for all homeowner-facing communications - **Proactive session-start briefing** — pending action items + contracts expiring 90 days + COI expirations + units overdue on assessments ## Limitations - **Not a property management platform** — pairs with / replaces Buildium / AppFolio / Vantaca for self-managed associations - **Not a payment processor** — generates late notices + statements; payment runs through your bank / Stripe / payment vendor - **Not legal counsel** — lien referral packages + governance docs are drafts; final review goes to HOA attorney - **U.S.-Davis-Stirling/Florida-Chapter-720-focused** — state HOA statutes adapt - **Single-association scope** by default — community association managers handling multiple properties run per-association sessions ## Best fit Self-managed HOA boards, newly elected board members who've never drafted an agenda or budget, professional community association managers handling 5-20 properties, and condominium associations needing complete governance support. Especially valuable for boards transitioning from "Karen does it on her own time" volunteer admin to a sustainable handoff — the agent captures institutional knowledge so the next board doesn't restart from zero.