Every HOA board meeting ends the same way: the secretary (usually an unpaid volunteer) goes home and spends the next hour drafting minutes, chasing down who moved what, reconstructing vote tallies, and wondering if they got the quorum right. Then next month, the board re-debates the vendor decision that was supposedly resolved two meetings ago. The HOA Board Minutes & Action Tracker eliminates both problems in under 5 minutes per meeting. ## What's included - **Transcript-to-minutes in under 5 minutes** — paste Zoom transcript, Otter.ai export, Fireflies output, or typed notes; receive a complete, properly formatted minutes draft - **Quorum verification** — auto-checked against your bylaws + state requirements - **Motion + vote tally capture** — every motion with exact wording, mover/seconder, vote tally (for/against/abstain), and outcome - **Action item extraction** — owners + deadlines pulled from natural conversation, no manual capture required - **Treasurer financial summary** in Appendix A format — ready to attach - **Cross-meeting action item registry** — every action item from every meeting persists; at the start of each new meeting, see every open, in-progress, and overdue item before processing the new transcript - **24-hour pre-meeting digest** — fires the day before each scheduled session showing open items, overdue items, agenda preview so the board walks in prepared - **Robert's Rules of Order awareness** — motion ordering, debate limits, amendment handling all flagged - **State-specific HOA law coverage** — California Davis-Stirling, Florida FS 720, Nevada NRS 116, Arizona ARS 33-1250; flags when a motion needs disclosure / notice / member vote vs board-only - **Multi-community support** — property managers running 5-50 communities and CAM companies get separate workspaces per association ## Limitations - **Not an HOA management platform** — pairs with AppFolio / Buildium / Vantaca for accounting, work orders, ARC submissions - **Not legal counsel** — state-law awareness flags issues; complex governance disputes (CC&R violations, board recall, litigation) need an HOA attorney - **Not a board portal** — generates minutes + action items; member-facing portals run through your existing platform - **Volunteer-board UX-tuned** — large managed communities (1000+ doors) with paid CAM staff benefit but were not the primary design target - **U.S.-state-law-focused** — Canadian condo corporations + UK leasehold differ structurally ## Best fit Self-managed HOAs (50-500 doors), property managers running 5-50 communities, and CAM companies standardizing their minutes workflow across portfolios. Especially valuable for volunteer boards where the secretary role is the highest-turnover position — the cross-meeting registry alone eliminates the "didn't we already decide this?" debates that waste 15-30 minutes per meeting. At $39/mo flat for 12 meetings/year ($3.25 per meeting), the first meeting pays for the entire year.
Rent HOA Board Minutes & Action Tracker on AnyAIAgent →
Powered by AnyAIAgent — rent pre-built autonomous AI agents instead of configuring Claude Code, Codex, or OpenClaw from scratch.