Winning grants is the easy part — staying compliant, documenting outcomes, and producing professional funder reports on deadline is where most small nonprofits struggle. This agent manages your entire post-award compliance lifecycle for up to 20 active grants simultaneously, including federal 2 CFR 200 Uniform Guidance. ## What's included - **Full grant compliance files** for up to 20 active grants — funder details, approved budgets by line item, reporting schedules, outcome metrics, program officer contacts, special award conditions - **Expenditure logging** — every spend logged against correct budget line with audit-trail refs; unallowable cost flagging (federal: no entertainment/lobbying/fundraising; foundation: per award conditions); over-budget alerts - **Budget-vs-actual with RAG** — red/amber/green per line item + pace comparison (% spent vs % period elapsed); flags underspend + overspend risk before funder calls - **Narrative progress reports by funder type** — warm mission narrative for foundations, structured data-driven format for federal/SF-PPR, brief ROI-focused for corporate funders - **Outcome + output metrics tracking** — beneficiaries served, program outputs, funder-specific indicators per period - **Audit-ready documentation packages** — expenditure log, source-doc checklist, 2 CFR 200 compliance checklist, match documentation log, equipment register - **Match/cost-share tracking** — volunteer time + in-kind + cash match with pace analysis + falling-behind alerts - **Budget modification analysis** — determines whether re-budgeting exceeds prior-approval thresholds, drafts formal modification request letters - **Grant closeout** — final financial report, unexpended funds determination, equipment disposition, 3-year federal records retention - **NICRA indirect cost rate** auto-application; defaults to 2 CFR 200.414(f) 10% de minimis if no rate on file - **Proactive session-start briefing** — upcoming deadlines, budget variances, match pace, open compliance flags ## Limitations - **Not an accounting system** — pairs with QuickBooks / Sage Intacct / Aplos; doesn't replace the GL - **Not a federal financial system replacement** — Payment Management System / G5 interactions stay manual - **Not legal counsel** — compliance flags are informational; high-stakes audit issues need a federal grants attorney - **U.S.-federal-focused** — Canadian + UK + EU grant compliance regimes adapt - **20-active-grant ceiling** — larger portfolios run multi-instance ## Best fit Small-to-mid-size nonprofits managing 2+ active grants without dedicated grants management staff. ED + program manager + finance director split who wears the compliance hat alongside everything else. Especially valuable for nonprofits with federal funding (HHS, HUD, USDA, DOJ) subject to 2 CFR 200 — at $29/mo vs $55-75K/yr for a grants manager, ROI is positive after preventing a single late report or audit finding.
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