Turn receipt photos into QuickBooks expenses in seconds. Text or email a photo — gas station, restaurant, hardware store, supplier invoice, Amazon order — and the agent reads it, extracts vendor + amount + date + tax, maps to the right expense category, and outputs a clean QuickBooks entry ready to import or sync. The killer feature: persistent category memory. After you correct Shell → Fuel once, it never asks again. A plumber running 80 receipts/month has it fully trained within a week. ## What's included - **Vision OCR for every receipt type** — paper photo, email forward, PDF attachment, screenshot, faded thermal paper; vendor + amount + date + line items + tax - **Vendor → category learning memory** — corrects accumulate into your chart of accounts; Shell auto-codes to Fuel, Home Depot to Job Materials, Verizon to Telephone - **QuickBooks exports** — CSV (Banking import format), IIF (older QB Desktop), direct QuickBooks Online API sync (OAuth) - **Mobile-first** — ClawHQ iOS app: snap, send, done in 3 seconds; no desktop required, no manual entry - **Expense reports** — by month, by category, by vendor, by job (if you tag); year-to-date totals for Schedule C / Form 1120 - **Budget tracking** — set monthly budget per category; running burn rate + projection to month-end - **Duplicate detection** — flags the same receipt scanned twice (common when one is paper + one is email) - **Personal expense flagging** — keeps personal coffee runs out of business books while tracking total spend - **Mileage receipts** — Uber / Lyft / gas receipts auto-tag as vehicle expense with mileage IRS rate calc ## Limitations - **Not QuickBooks** — pairs with QuickBooks Online / Desktop / Self-Employed; doesn't replace your accounting platform - **Not a bookkeeper** — categorizes receipts; complex journal entries + reconciliation belong to your bookkeeper / CPA - **Not a tax preparer** — outputs Schedule C-ready data; filing belongs to TurboTax / CPA - **OCR accuracy ~95-98%** on clean receipts; faded thermal paper may need manual entry of low-confidence fields - **U.S.-tax-focused** — Canadian + UK VAT handling adapts but isn't primary ## Best fit Solo contractors, plumbers, electricians, HVAC techs, mobile mechanics, real estate agents, Uber/Lyft drivers, consultants, freelancers — anyone running 30-200 business receipts/month who currently does shoebox-at-tax-time and loses 20-40% of deductible expenses to lost receipts. Especially valuable for trades with high receipt volume where 5 minutes of receipt entry per job kills your evening — at $9/mo, one recovered $50 deduction/month pays the year.
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