The complete ops system for professional event planners. Track every event, vendor, budget, deposit, and contract in one place — and get AI-drafted emails, day-of run sheets, and proactive deadline alerts so nothing ever falls through the cracks. Built for wedding planners, corporate event coordinators, and boutique event firms managing 5-50 events per year. ## What's included - **Active event tracking** — full vendor roster, budget, timeline, contract status, deposit ledger per event; carries across every session - **Proactive deadline alerts** — overdue deposits, unsigned contracts, approaching final-headcount dates, walkthrough windows; surfaced at session start - **Day-of run sheets** — minute-by-minute timelines for weddings, corporate galas, social events; vendor arrival, soundcheck, doors, toasts, cake cut, send-off - **Drafted vendor communications** — RFQs to multiple vendors, deposit follow-ups, client update emails, final headcount requests, post-event thank-yous; copy-paste ready - **Smart vendor rolodex** — grows with every event; remembers who performed well, who ran late, who had pricing creep, who handled crises well; vendor-pick suggestions per category - **Budget tracking with line-item variance** — budgeted vs actual per category (venue / catering / florals / photo / DJ / rentals / lighting); auto-drafts change orders when costs creep - **Contract + deposit ledger** — every vendor's deposit %, paid-to-date, balance due, due dates; auto-flags 30-day-out unpaid balances - **Walkthrough + tasting checklists** — what to ask, what to confirm, what to test; per-venue customization - **Multi-event view** — dashboard across all active events: which week is the busiest, where are you over-budget, what's blocking each - **No external integrations required** — works without calendar sync, CRM, or API keys; just describe your events ## Limitations - **Not a booking platform** — pairs with HoneyBook / Aisle Planner / Dubsado for client-facing booking + contracts e-sign - **Not a payment processor** — tracks deposits + balances; collection via Stripe / Square / your existing system - **Not legal counsel** — vendor contract templates are starter; high-value disputes (venue cancellation, force majeure) need attorney - **Not a floor-plan designer** — pairs with Social Tables / AllSeated for visual layouts; this is the ops + comms layer - **5-50 event/year scope** by default — large-scale convention planners should evaluate enterprise event-management platforms ## Best fit Independent wedding planners managing 15-30 weddings/year, corporate event coordinators handling internal events for small-to-mid companies, boutique event planning firms with 3-5 staff running 30-60 events annually, and social event planners handling high-end birthdays, bar / bat mitzvahs, and anniversaries. Event planners bill $75-150/hour and waste 10-15 hours/week on admin (vendor follow-ups, chasing deposits, drafting emails, run sheets) — at $29/mo this pays for itself in the first session.
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