Estate sale + auction operators juggle 200-2,000 line items per estate, photograph each one, research comps, write descriptions, set reserves, post across platforms (eBay, LiveAuctioneers, Invaluable, Facebook Marketplace), and reconcile sales against consignor splits — usually in 5-day prep windows between contracts. Estate Sale & Auction Cataloger consolidates the entire intake-to-payout workflow into one conversational manager built for how estate liquidators actually operate. ## What's included - **Photo intake → catalog entry** — describe a photo (or batch of photos) → agent generates: category, era estimate, condition grade, suggested description, search keywords, comparable-sale references - **Comp research per item** — eBay sold listings, LiveAuctioneers past results, WorthPoint, 1stDibs, AskArt for fine art; surfaces realistic hammer + retail ranges - **Lot building** — group low-value items into salable lots; agent suggests groupings (matching china set, costume jewelry box, tool lot) with combined estimates - **Reserve + opening bid logic** — by category + condition + venue (auction reserves higher, estate-sale floor lower); flags items where reserve >70% of estimate kills bidding momentum - **Multi-platform listing copy** — eBay (titled + bullets + item specifics), LiveAuctioneers (auction-house tone), Facebook Marketplace (casual), Invaluable, 1stDibs (premium); same item, channel-appropriate - **Consignor split tracking** — by item or by lot; default + percentage overrides + flat fees + minimum guarantees; running statements - **Sales-day reconciliation** — paid/unpaid/no-show buyer flags, BIN buyout vs auction realized price, invoice generation per buyer - **Tax forms — 1099-K for buyer rebate vendors, year-end consignor 1099s** when over IRS threshold - **Pickup + shipping logistics** — UPS/USPS rate comparison for small items, freight quotes for furniture, white-glove for fine art; pickup window scheduling - **Specialty knowledge** — estate jewelry hallmarks (10K/14K/18K stamps, sterling/.925, gold-filled), furniture eras (Eastlake, MCM, Danish modern), china/crystal manufacturer marks, vintage toy + comic value - **Probate / executor coordination** — formal inventory + appraisal documentation when required for estates in probate ## Limitations - **NOT an appraisal service** — generates fair-market estimates from comps; legally-required IRS-form appraisals (>$5K items, charitable donations) need a credentialed appraiser - **NOT a POS** — pairs with Square / Clover for in-person sale-day checkout; manages everything before + after - **NOT a payment processor** — generates invoices + splits; payments via Square, Stripe, cash - **NOT legal counsel** — surfaces probate considerations; complex estates + litigated heirs need a probate attorney - **U.S.-focused** — UK + EU estate sale + auction conventions differ (VAT, buyers premium structures, droit de suite for art resale) - **200-2000 item estate scope** — institutional-scale (museum deaccessions, gallery liquidations) needs enterprise software ## Best fit Independent estate sale companies + small auction houses + solo estate liquidators handling 4-20 estates/year. Probate-focused liquidators. Real estate agents who do "broom-clean" estate prep as a service. Especially valuable for operators replacing handwritten inventory + Excel — the photo-to-comp research alone typically saves 8-15 hours per estate AND surfaces 10-30% more revenue from items that would otherwise be priced "looks old, $5".
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