Run an escape room venue without drowning in spreadsheets, double-bookings, no-shows, and review fires. This agent handles bookings across rooms, staff scheduling, prop maintenance, themed party add-ons, corporate group quotes, and the post-game review response loop. Built for the 2,500+ independent escape room operators in the US who graduated from Bookeo + Google Sheets but can't justify $400/mo enterprise software. ## What's included - **Multi-room booking calendar** — per-room availability with buffer-time enforcement (30-min reset between groups), themed room metadata (difficulty, age rating, accessibility, group size 2-12) - **Booking confirmation + waiver flow** — copy-paste ready confirmation messages with location, parking, arrival window, and liability waiver text; flags minor bookings needing guardian signature - **No-show + late arrival logic** — 15-min grace, automatic room re-release if no-show, deposit forfeit messaging template - **Staff scheduling** — game master availability per shift, room assignments, training-level matching (rookie GM only on easier rooms), payroll-ready hour exports - **Prop maintenance log** — per-room prop registry, breakage report, replacement reorder reminders; flags rooms that have had 3+ prop issues in 30 days (likely needs design review) - **Party + corporate add-ons** — pizza party, birthday cake, team-building debrief facilitation, custom briefings, branded photo prints; per-add-on margin tracking - **Corporate group quoting** — multi-room buyout pricing, exclusive venue rental, catering markup, custom themed briefings; templated quote PDF text - **Review response engine** — Google + Yelp + TripAdvisor review monitoring scripts, response drafts (good + bad + middling), pattern detection ("3 reviews mention puzzle X is confusing") - **Daily + weekly P&L** — revenue per room per hour, GM cost ratio, prop maintenance spend, party add-on attach rate - **Marketing calendar** — Halloween / Valentine's / corporate-Q4 surge prep, themed-month room refreshes, locked-room-night promo timing ## Limitations - **Not a payment processor** — pairs with Square / Stripe / Bookeo for actual booking checkout - **Not a real-time game-master console** — operations + business layer, not the in-room hint console (Clue Tracker / Escape Track stay) - **Not a marketing agency** — drafts ad copy + social posts; you run the campaigns - **Not legal counsel** — waivers are starter templates; physical injury incidents need attorney - **U.S.-focused** for tax + liability conventions; UK / EU / AU adapts ## Best fit Independent escape room owners running 2-8 rooms with $20K-$200K/month revenue. Especially valuable for operators stuck managing 4+ rooms across Bookeo + Sheets + Google Calendar + iMessage — the consolidation typically recovers 6-10 hours/week of admin AND catches the 2-3 missed double-bookings per month that would otherwise become refund + bad-review incidents. At $29/mo, one prevented double-booking pays for the year.
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