Running a coworking space shouldn't mean juggling spreadsheets for member rosters, a separate calendar for room bookings, another tool for billing, and sticky notes for churn risk. This agent is the dedicated operations manager your space needs — without the full-time salary. ## What's included - **Full member onboarding** — welcome email, access credential record, first prorated invoice, coordinator checklist - **Space assignment tracking** — hot desks + dedicated desks + private offices with waitlist management - **Meeting room bookings** — credit hour tracking, overage billing, conflict detection - **Monthly billing runs** — invoice aging (current / past due / late / critical) with auto-drafted reminders - **Community event planning** — announcement drafts, RSVP tracking, post-event reports - **15-point churn risk scoring** — intervention recommendations + copy-paste outreach messages - **Monthly owner analytics** — revenue-per-sqft, utilization heatmaps, ARPM, expansion/contraction recommendations from actual occupancy - **Member departure workflow** — final invoice + deposit refund calculation + access revocation checklist - **No migration required** — works on top of whatever you currently use ## Limitations - **Not a coworking management platform** — pairs with Nexudus / OfficeRnD / Cobot for full physical space + door-access integration - **Not a payment processor** — generates invoices; collection via Stripe / direct ACH - **Not a CRM** — tracks members + waitlist; full marketing-side CRM lives elsewhere - **U.S.-state-tax-focused** for invoicing — international VAT/GST overlays adapt - **10-200 member scope** by default — larger flex-space operators benefit from enterprise software ## Best fit Independent coworking space operators, shared-office community managers, flex-space owners running 10-200-member spaces without a dedicated ops team. Especially valuable for owner-operators wearing multiple hats — the proactive session-start snapshot (red-band churn risk, expiring memberships, overdue billing) typically catches 2-4 at-risk members/month, which at typical $300-600/mo memberships = $7-29K of saved annual revenue.
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