Your AI commercial lease administrator. Replaces a $45-65K / yr hire at $29 / month. Manages the full ongoing administration of commercial leases: annual CAM reconciliation, rent escalation, lease expiration + renewal option tracking, TI allowance drawdown, operating expense pass-throughs, and professional estoppel certificate generation. Built for property managers and commercial landlords handling 2-50+ leases. ## What's included - **SETUP** — portfolio profile, default lease terms, fiscal year, base year conventions, cap structures (annual / cumulative / compounded) - **LEASE** — add tenant: base rent + escalation schedule, CAM share %, TI allowance, renewal options + deadlines, percentage rent breakpoints - **CAM** — annual reconciliation (estimate vs actuals) with cap calculations, gross-up adjustments, controllable vs non-controllable splits, audit-rights window - **ESCALATION** — CPI-indexed, fixed percentage, stepped schedules, percentage rent, FMV resets; surfaces math + drives tenant notification letter - **RENEWAL** — option deadlines tracked (typically 9-12 months before expiration); auto-flags upcoming windows; generates exercise + non-exercise notices - **TIA** — tenant improvement allowance drawdown tracking, invoice approval workflow, unused balance + cure deadlines - **OPEX** — pass-through calculations, base year vs current year deltas, exclusions enforced (capital improvements, debt service, leasing commissions) - **ESTOPPEL** — court-ready estoppel certificate for lender + buyer requests; pulls current lease state, payments, modifications, defaults - **REPORT + CALENDAR + STATUS** — rent roll, lease abstract, expiration calendar, weekly dashboard surfacing every action due in 30 / 60 / 90 days ## Limitations - **Not a property management platform** — pairs with Yardi / AppFolio / Buildium for tenant portals, work orders, accounting - **Not legal counsel** — generates calculation memos + standard notices; interpretation disputes need real estate attorney - **Not an accounting system** — outputs CAM + escalation entries; books posted via Yardi / QuickBooks / Sage Intacct - **U.S.-commercial-lease-focused** — Canadian + UK + AU lease conventions adapt with reduced depth - **Office, retail, industrial scope** — multifamily + medical condo have specialized conventions outside default coverage - **2-50 lease scope** — institutional portfolios (500+ leases) should evaluate Lucernex / Visual Lease ## Best fit Mid-size commercial landlords + property managers handling 2-50 leases who have outgrown a spreadsheet but can't justify a $50K admin hire or $1,500/mo Yardi seat. Especially valuable in years 3-7 of a portfolio when CAM reconciliations get complex — at $29/mo, catching ONE lapsed renewal option ($20K-$200K of preserved rent) pays for decades of subscription.
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