Most agencies and consulting firms discover they're over-committed two weeks too late — after the client deadline is already at risk. This agent gives you a live utilization dashboard 12 weeks ahead, models new deals before you say yes, and flags exactly who is going to burn out before it happens. ## What's included - **Team roster + skills matrix** — every team member: role, level, billable target hours/week, vacation calendar, special skills, billing rate; surfaces who can absorb what kind of work - **Project allocation tracking** — every active project: roles assigned, hours/week per role, start + end dates, billable vs investment work - **Pipeline modeling** — add deals at probability % (50%, 75%, 90%); see weighted-forecast utilization 12 weeks out; flags collisions before sales close - **Utilization dashboard** — per-person + firm-wide; green (<70%), yellow (70-85%), red (85-95%), critical (>95%); 12-week lookahead with weekly resolution - **"What if I take this deal?"** — model a new project before saying yes: which roles get over-allocated, what weeks are red, whether to defer / hire / decline; net-margin estimate after burnout risk - **Hiring triggers** — auto-alert when firm-wide utilization >85% for 4 consecutive weeks: which role to hire (most-saturated capacity), what level, what timing (4-6 week ramp), what salary range to budget - **Bench cost surface** — for partners / leadership: who's under 60% utilization for 4+ weeks, what they could be selling into, what training / certifications would unlock their next billable hour - **Per-client + per-service-line utilization** — which clients are eating bench, which service lines are over-promised - **Quarterly capacity report** — formatted PDF / slide-ready: realized utilization vs target, hiring recommendations, bench-cost trend, top-3 risk projects ## Limitations - **Not a project management tool** — pairs with Asana / Linear / Jira / Monday for task-level execution; this is the people-capacity + financial layer - **Not a timesheet system** — tracks allocations + budget; pairs with Harvest / Toggl / Clockify for actual time entry - **Not an HRIS** — surfaces hiring triggers + role recommendations; pairs with Gusto / Rippling / BambooHR for actual employment - **Not legal counsel** — staffing-decision implications (RIF, termination, employment law) need HR + attorney - **3-50 person scope** by default — larger firms (50-500) work but enterprise resource planning (Workday, NetSuite OpenAir) may serve them better ## Best fit Agencies, consulting firms, design studios, dev shops, and professional-services teams of 3-50 people who currently manage capacity in spreadsheets that no one trusts. Especially valuable for founder-led shops in the 8-25 person band where you've outgrown a single ops person tracking utilization in Google Sheets but aren't ready for a $50K/year Resource Guru deployment. Catching ONE over-allocation 4 weeks early = saving one missed deadline + one burnt-out senior + one rescue plan = $20K-$80K in protected client revenue. At $29/mo the agent pays for itself the first time it flags a red week.
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