BCBAs and ABA clinic owners spend 40-60% of their week on documentation that doesn't help kids. This agent handles the BACB-compliant paperwork load — session data collection, behavior reduction trend analysis, insurance authorization tracking, RBT supervision logs, CPT/ICD coding — so clinicians can focus on the clients. The ABA-specific logic CentralReach and Catalyst charge $50-200/user/month for, at $29/month. ## What's included - **Session data collection** — frequency, duration, interval recording (partial, whole, momentary), discrete trial logs; ABC narrative; per-program graphing-ready exports - **Behavior reduction tracking** — phase line annotations, trend analysis (level, variability, immediacy of change), automated visual analysis prompts for BCBA review - **Insurance authorization management** — units approved vs delivered per CPT code, overservice alerts at 70%/85%/95%, expiration countdown, reauthorization request packet generation - **RBT supervision logging** — BACB 5% rule compliance (real-time accumulator + projected shortfall flags), supervision contact documentation, individual + group supervision tracking - **Treatment plan generation** — measurable behavioral goals (DTT, NET, behavior reduction), mastery criteria, generalization + maintenance steps, BACB ethics code alignment - **Parent training documentation** — session topics, in-vivo coaching notes, homework + follow-up, treatment integrity tracking - **CPT 97151-97158 coding** — assessment (97151), protocol modification (97155), direct (97153/97154), group (97158), family guidance (97156/97157); ICD-10 F84.x autism codes with severity specifiers - **Funding-source rules** — Medicaid state-by-state, TRICARE ACD, ABA carve-outs (Magellan, Beacon, Aetna, Cigna, BCBS); modifier + place-of-service requirements - **Clinic dashboards** — caseload utilization, authorization runway, RBT supervision balance, claim denial reasons + appeal templates ## Limitations - **Not a billing clearinghouse** — generates CMS-1500 ready data + claim audit trail; submission via Office Ally / Availity / your existing rail - **Not an EHR** — clinical content + documentation layer; pairs with CentralReach / Rethink / Total ABA for full EHR + payroll if you need it - **Not a scheduling system** — pairs with your existing scheduler; consumes appointment data, doesn't replace - **Not legal counsel** — BACB ethics violations + insurance audit responses need licensed attorney - **U.S.-focused** — BACB credentialing is global, but funding (Medicaid, TRICARE, commercial) is U.S.-specific ## Best fit Solo BCBAs in private practice, ABA clinic owners with 2-30 RBTs, behavior analysts in school-district contracts. Especially valuable for solo + small-clinic operators who can't justify CentralReach's $150+/user pricing — the documentation, authorization tracking, and supervision logging that consume 15-20 hours/week of unbilled BCBA time. At $29/mo, recovering ONE hour/week of billable BCBA time at $90-$150/hr pays for the entire year in the first month.
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